Nomenclature minutes of the general meeting of employees. How to draw up the minutes of a labor collective meeting

The minutes of a meeting of the labor collective, a sample of which will be discussed in this article, is an organizational and administrative document that records the process of discussing all issues on the agenda. How to draw up a protocol correctly and without errors?

Who compiles and when

The minutes of the general meeting of the labor collective (a sample of it is presented below) are kept during the meeting itself. If the entire process is recorded on a voice recorder, then a protocol can be drawn up after the meeting.

The minutes are kept by a specially appointed person or secretary of the organization. The correctness of document preparation and the quality of the entries made depend on his qualifications. For registration, use the organization's letterhead.

Why is the meeting needed?

A team meeting is necessary to decide important questions that have arisen in the organization. This concerns existing problems, resolving disagreements in the team, forcing the manager to comply with the instructions of internal local documents, etc. The number of employees who must be present at the meeting varies from 50% to 70% of the total number. The required number of people present depends on the issue on the agenda. The final decision is made by an overwhelming majority of half of the voters. Such meetings are relevant not only in production, but also, for example, in educational institutions.

Let's look at the minutes of a school staff meeting (sample document).

Decor

When drawing up a protocol, the authorized person must ensure that the document contains the required information:

1. Date, place, time of the meeting.
2. The main issue on the agenda (for example, the minutes of a meeting of the work collective on awards - sample below).
3. The total number of all employees of the organization and the number of participants in the meeting. In addition, it is necessary to have a general list of meeting participants, which is drawn up in a separate document.
4. Information about the chairman and clerk of the meeting, the topic on the agenda, the workers who spoke, and the orders issued.
5. The result of the meeting, which is established by counting votes.

The minutes must be certified by the signatures of the chairman and secretary. It is also necessary to indicate the details of all employees involved, indicating the position of each. If there are several issues on the agenda, then each of them is discussed separately. At the end of the meeting, the minutes must reflect all issues and decisions on them.

Provisions

The minutes of the meeting of the labor collective, a sample of which is presented in the article, is the main administrative document of collective management and is drawn up as a document indicating the main details of the organization.

The standard form of the protocol should contain the following information:

• full name of the enterprise;
• document's name;
• formation date;
• if the protocol is of an administrative nature, an index is indicated;
• place of formation;
• issues on the agenda;
• signatures of the chairman and secretary.

The protocol may also contain additional information:

• approval mark;
• department name;
• application note;
• type of voting (open or secret).

The main features of the preparation of such documents, compliance with the filling rules, indication of additional information, wording are established labor legislation, existing management situations and business dynamics.

Office work

Throughout the meeting, the clerk conducts common protocol meeting, which must be numbered and stitched. The document must also bear the signature of the manager and the stamp of the organization.

Such documents are maintained throughout the year and are signed by the chairman and secretary of the meetings. At the same time, minutes of meetings are compiled systematically, transferred for storage on the basis of the relevant act and included in general nomenclature business Minutes of meetings must be kept throughout the existence of the organization.

Let's take a closer look at a sample extract from the minutes of a meeting of the labor collective.

Peculiarities

Any collective action labor disputes, an agreement or disagreement adopted in connection with the consideration of a dispute must be formalized through the minutes of a meeting of the labor collective. A sample document is considered valid if it was drawn up at a meeting at which more than half of the total number of all employees of the organization or at least 30% of the number of elected delegates were present.

The work team may have its own representatives at such meetings:

• unions;
• union associations;
• other associations that are provided for by the charters of interregional trade unions;
• other associations that are elected by employees of enterprises and do not contradict the law.

The interests of employees are represented by the primary trade union organization or elected representatives. If the agenda includes issues of concluding, authorizing or amending a collective agreement, as well as monitoring its implementation, the interests of employees can be represented by a trade union.

Those employees who avoid participating in a meeting, as well as representatives who refuse to provide premises for a meeting, may be subject to disciplinary sanctions or administrative liability.

Above is the protocol of the labor collective meeting (sample document), which complies with labor law standards.

The work collective includes all employees of the organization; it has independent powers that are exercised at the meeting.

The main role at the meeting belongs to the chairman, who is elected for a term of 12 months by voting of all group members. The chairman must be on the team until his appointment.

The minutes of the general meeting of the labor collective are drawn up by the secretary during the process.

Basic Concepts

A general meeting of the workforce is organized to resolve the most significant tasks life of the organization. In accordance with current legislation, there are 2 forms, divided depending on the number of employees necessary to recognize the meeting as competent:

• a general meeting of employees has legal force if more than 50% of the institution’s employees attended it;
• The workers' council has legal force if at least 2/3 of the elected delegates attend.

The Labor Code of the Russian Federation reflects tasks that can only be resolved by a meeting of the labor collective. Special powers include:

• election of a representative person for collective bargaining;
• election of employee representatives to the labor conflict committee;
• approval of the decision to create a commission for labor disputes in the department of the institution;
• confirmation, presentation in an appropriate form and communication to the employer of the workers’ conditions;
• approval of the decision to carry out a strike.

A labor conference may also be held to discuss other issues, unless the law specifies that the solution to the problem is assigned to a competent person or body. A meeting of the collective of workers helps resolve a huge number of difficulties.

Voting at the meeting is open. Other issues that affect the process of convening and functioning of the meeting are not regulated by law, which means that the meeting regulates them independently.

Minutes of the meeting fixes the order of consideration of issues, which were discussed at a particular meeting, notes the approved decisions and determines the time periods for their implementation.

The document has generally binding legal force. In other words, if a decision was made at the meeting, but it was not entered into the minutes, then it is not endowed with legal force and is not subject to execution.

Existing drafting rules

Minutes of the general meeting of the workers' collective doesn't have standard sample presented for use, therefore, it is compiled in a free format, or according to a specific template prepared by the organization and adopted in its accounting documentation.

However, some information is subject to mandatory indication:

• name of the institution;
• padding number;
• number of employees on staff and outside the staff;
• the number of people who attended the meeting;
• information about the chairman and secretary.

The protocol can be extremely detailed, or very laconic, reflecting only the main conclusions of the meeting - no regulation is provided.

If necessary, the protocol can be adjusted supporting papers, which are directly related to the tasks that were resolved at the meeting - information about them should be indicated in the text of the minutes.

How, by whom and where it is filled out

The protocol is being filled out throughout the meeting. In rare situations, in order not to be interrupted from the discussion, it is conducted through audio or video recording, after which a document is drawn up. The secretary of the meeting organizes and records the minutes. It reflects the results of the meeting on A4 paper.

Before starting to take minutes, the secretary is obliged to carry out preparatory actions that include:

• find out the list of issues that will be considered at the upcoming meeting and draw up the rules of the meeting;
• notify the team about the meeting;
• set the order of studying tasks;
• inform all persons attending the meeting about the agenda;
• prepare a registration sheet to record information about the attendance of participants;
• distribute abstracts of speeches and other important materials among those who came;
• reproduce documentation related to the meeting and distribute it to those interested.

In addition to the secretary and the presiding officer, the protocol must be certified by all participants. To simplify this procedure, a registration sheet is used before the start of the meeting. When entering the meeting hall, everyone who comes will fill out their last name, first name and signature on this paper. The registration paper then acts as an annex to the protocol.

After drawing up the protocol, with it all participants, as well as interested citizens, must be made aware of:

1. Sending a photocopy of a document. In this situation, the secretary prepares photocopies of the protocol and sends them to all persons via mail, electronic messages, or presents the paper in person.
2. Posting an excerpt from the protocol on the institution’s information board. An excerpt is a portion of an original document that all participants should read. It includes the attributes of the minutes of the meeting, the introductory section, one of the tasks, the order of its consideration and the approved decision. In order for the abstract to have legal force, it is supported by the signature of the executive secretary.

Document must contain:

1. At the top, in the middle - the full name of the organization, then the form of the document and its details (without their indication the protocol has no legal force) in accordance with the accounting.
2. Below is the date the protocol was completed and the city in which the organization operates.
3. Composition of the meeting: the number of the total number of employees of the institution is recorded, and the number of those who came is established.
4. Information about the secretary and the chairman (position and full name).
5. Below is the task that is on the agenda. If the voting method was used, then the sections “for”, “against”, “abstained” and on the basis of percentage votes approve the decision.
6. At the end - the signatures of the secretary and the presiding officer.

The basic part of the protocol consists of sections. Each section corresponds to a task on the agenda.

The section structure includes the following components:

• 1 link from the word “Listen:..”. It contains the name of the speaker and often the title of the report itself. The report must be attached to the protocol. But the contents of the report can also be reflected in the protocol;
• 2nd link from the word “Spoken by:..”. This paragraph indicates the names of those persons who asked questions on the topic or took an active part in the discussion. In addition, the content of questions and reports is expressed;
• the final part with the words “We decided:..”. It reflects the approved decision. The number of those who voted positively, negatively, or abstained is indicated.

In addition, you must attach a list of persons who abstained from casting their vote. Solving one problem may include more than one section.

In such a situation, they will be ranked in order of decreasing importance. The dissenting opinion of a particular person is recorded in the protocol after the statement of the decision with which it is associated.

Features during development

Document can be certified by the seal of the institution, but this is not a mandatory requirement, since since 2016 organizations, like individual entrepreneurs at the legislative level, we are exempt from the rule of using seals and stamps when signing documents.

The protocol is filled out in a single copy, which, after losing its importance, is sent to the organization’s archive, where it is stored for the period required by law, and then processed.

Sample No. 1

Sample No. 2

LLC "KOKOS"

PROTOCOL No. 1

general meeting of the labor collective

13:35 local time

Chairman: Chief Accountant Ivanova M.F.

Secretary: engineer Semenova A. A.

Total employees: 30 people

Present: 28 people (list of those present is attached).

AGENDA

Approval of requirements for the employer to comply with clause 1.5 of the collective agreement for the calculation of additional incentive payments to employees who have worked at the enterprise for more than 10 years.

Listened to: the secretary of the general meeting of the labor collective, A. A. Semenova, who presented the agenda for consideration with the aim of making changes and additions to it and holding a vote.

Speakers: storekeeper D.S. Zaikin, who spoke in favor of adopting the agenda in the proposed version.

Decision: the agenda was adopted unanimously.

Heard: the chairman of the general meeting of the labor collective, M. F. Ivanova, on the requirements for the employer to fulfill clause 1.5 of the collective agreement on the accrual of additional incentive payments to employees who have worked at the enterprise for more than 10 years, with a request to make changes and additions, and to hold a vote.

Speakers:

1. Accountant Mukhina R.S., who proposed to approve the requirements for the employer voiced by the chairman of the general meeting of the collective of workers in the original wording.

2. Mechanic Dybov M.P., who supported the point of view of accountant Mukhina R.S.

Decision: the proposed requirements for the employer were approved unanimously.

DECISION OF THE GENERAL MEETING OF EMPLOYEES

The proposed requirements for the employer to comply with clause 1.5 of the collective agreement regarding the accrual of additional incentive payments to employees who have worked at the enterprise for more than 10 years should be accepted in their original wording.

Chairman Ivanova M. F. Signature

Secretary Semenova A. A. Signature

Regulatory regulation

In accordance with Article 418 of the Labor Code of the Russian Federation, the activities of participants in a collective labor dispute, contracts and decisions approved in the course of resolving this dispute are drawn up in the form of protocols by representative persons of the participants in the collective labor conflict.

The minutes of a meeting of the labor collective is a type of organizational and administrative document that reflects information about the progress of the discussion of some management issues, recording the progress of the discussion of issues and decision-making at meetings. Contains an operative part and is used to document standing meetings.

The minutes of a meeting of the labor collective must necessarily include: the name of the institution (organization of the enterprise), the type of document (minutes), places to put the index of the document, date, place of drawing up the minutes (geographical point), heading to the text. So the header looks like:

Limited Liability Company “________________”
P R O T O C O L


Moscow

Also in the introductory part of the protocol after the title, the surnames and initials of the chairman and secretary of the meeting are indicated; the name of the position may not be indicated.

Next with new line print the word “Presented:” and list in alphabetical order the names and initials of permanent participants of the meeting, members of the commission and other employees of this organization (structural unit) without indicating positions. If present at the meeting officials from third-party organizations, in the minutes the word “Invited:” is printed on a new line, as well as the names, initials and positions indicating the organization of those invited to the meeting.

When drawing up the minutes of an extended meeting, the names of the participants are not listed, but their total number is indicated by a number.

The minutes are drawn up on the basis of records kept at the meeting by the secretary or a specially selected or appointed person performing his functions, manually or using a voice recorder. The secretary of the meeting must use documents that emerged during its preparation - the agenda, lists of participants, texts of reports or speeches, draft decisions.

The date of the minutes is the date of the meeting! If the meeting of the labor collective lasted several days, then the date of the minutes includes the start and end dates, for example: 09/21–24/2000 or September 21–24, 2000. The number (registration index) of the minutes is the serial number of the meeting. The numbering of protocols is carried out within the calendar year or the term of office of the collegial body.

The next paragraph indicates a list of issues to be discussed. It begins with the words “Agenda.” The agenda contains a list of issues that are discussed at the meeting and records the sequence of their discussion and the names of the speakers (rapporteurs).

The agenda for a meeting of the labor collective, as a rule, is drawn up in advance and should include the optimal number of issues that can be considered and discussed at the meeting. A correctly drawn up agenda allows you to competently plan the meeting and achieve the greatest efficiency from this type of activity. Including several major issues on the agenda (or large quantity small) leads to delays in the meeting, loss of time for its participants, and a decrease in the quality of decisions made. Based on this, it is not recommended to include the “Miscellaneous” item on the agenda, the discussion of which may require considerable time.

The main part of the meeting minutes consists of several sections, each of which relates to a corresponding agenda item. Each section consists of three parts: “LISTENED”, “SPEAKED”, “DECIDED” (or “DECIDED”), in each of these parts there is a recording of the speech of the main speaker, participants in the discussion of the issue and the operative part formulating the decision of the meeting. Each surname and initials of the speaker is printed on a new line from the paragraph in the nominative case. Questions to the speaker or speakers are entered into the minutes in the order they are received, each question is printed on a red line. Last names may not be indicated.

The decisions made at the meeting are entered into the minutes after the word “DECIDED” (or “DECIDED”). The decision is made collectively, which often involves voting by participants. However, in management practice, voting results are usually not reflected in the minutes. If such a need arises, the voting results are indicated separately for each item of the decision. For example, “Unanimously” or “For – 14, against – 1, abstained – 3.”

The minutes are drawn up by the secretary of the meeting, retyping the text, editing it and agreeing with the chairman of the meeting or the head of the structural unit. The protocol acquires legal force only if there are two signatures - the chairman and the secretary.

The first copy of the protocol is signed, which is filed by the secretary in the file and stored in accordance with the period determined by the nomenclature of files. However, cases often arise when an employee needs to introduce himself to another organization (or structural subdivision) decision. In this case, an extract from the protocol is drawn up.

An extract from the protocol is exact copy parts of the text of the original protocol relating to the item on the agenda for which the extract is being prepared. At the same time, all the details of the form, the introductory part of the text, the agenda item on which the extract is being prepared, and the text reflecting the discussion of the issue and the decision made are reproduced. The header looks like:

Limited Liability Company “_______________”
EXTRACT FROM THE PROTOCOL
meetings of the labor collective
07.02.2011 ________________________________________________ № 1
Moscow

The extract from the protocol is signed only by the secretary, who also draws up the certification. It consists of the word “True”, an indication of the position of the person certifying the copy (extract), personal signature, surname, initials and date. If an extract is given for submission to another organization, then it is certified by a seal.

PROTOCOL

Present:

Absent:

Secretary

AGENDA:

1. On the establishment of new official salaries.

2. On employees’ compliance with fire safety, electrical safety, and labor protection requirements in the workplace.

3. On approval of the Regulations on the procedure for preparing and organizing self-examination of MADO No. 9

1.Listen:

On approval of the Regulations on the procedure for preparing and organizing self-examination of MADOU No. 9

The head of MADOU No. 9 familiarized the staff with the Regulations on the procedure for preparing and organizing self-examination of MADOU No. 9.

Speakers:

1. Senior teacher – Romashkina L.V. put forward the issue of approving the Regulations on the procedure for preparing and organizing self-examination of MAOU No. 9 to a vote.

“For” – 37 people;

“Against” - 0 people;

“Abstained” - 0 people.

Decided:

1. Approve from 01/12/15. Regulations on the procedure for preparing and organizing self-examination of MADO No. 9

2.Listen:

On the establishment of new official salaries.

The head of MADOU No. 9 familiarized the staff with the Resolution of the Board of Administration of the Kemerovo Region dated December 29, 2014. No. 528 On amendments to the resolution of the Board of Administration of the Kemerovo Region dated March 25, 2011. No. 120 “On management new system wages for employees of state industry organizations of the Kemerovo region, created by an educational institution from 01/01/2015.

Decided:

1. Install from 01/01/2015. new salaries for employees.

3.Listen:

On compliance by employees with fire safety, electrical safety, and labor protection requirements in the workplace.

The head of the preschool educational institution No. 9 spoke about the organization of work on the safety of employees and students in the preschool educational institution. Instructions on labor protection in the workplace are carried out regularly, once every six months, against fire safety, electrical safety with workers with 1st clearance group. Regular monitoring of compliance with labor safety requirements is carried out.

Made a speech:

1. The caretaker T.S. Zherdeva raised the question of the need to promptly inform her about all equipment malfunctions.

Decided:

1. Comply with fire and electrical safety requirements and labor protection in the workplace.

2. Notify the caretaker in a timely manner about all equipment malfunctions.

PROTOCOL

meeting of the General Meeting of the labor collective of MADOU No. 9

Venue of the meeting of the general meeting of the labor collective: Municipal autonomous preschool educational institution "Child Development Center - Kindergarten No. 9".

Present: MADOU team of 37 people

Absent: 3 people, for good reason.

Secretary– Mingazova G.T., teacher

AGENDA:

1. Approval of the Regulations on the provision of additional paid educational services in MAOU No. 9.

1.Listen:

Approval of the Regulations on the provision of additional paid educational services at MADO No. 9.

The head of MADOU No. 9 familiarized the staff with the Regulations on the provision of additional paid educational services at MADOU No. 9.

Speakers:

1. Senior teacher – Romashkina L.V. raised the issue of approving the Regulations on the provision of additional paid educational services at MADO No. 9.

“For” – 37 people;

“Against” - 0 people;

“Abstained” - 0 people.

Decided:

1. Approve the Regulations on the provision of additional paid educational services at MADO No. 9.

Chairman: _________Izmailova T.G.

Secretary: ________G.T. Mingazova

PROTOCOL

meeting of the General Meeting of the labor collective of MADOU No. 9

Venue of the meeting of the general meeting of the labor collective: Municipal autonomous preschool educational institution "Child Development Center - Kindergarten No. 9".

Present:

Absent:

Secretary– Mingazova G.T., teacher

AGENDA:

1. On amendments to clause 2.1. Regulations on the distribution of the incentive part of the wage fund of a municipal autonomous preschool educational institution dated September 1, 2014.

2. Listened:

On amendments to clause 2.1. Regulations on the distribution of the incentive part of the wage fund of a municipal autonomous preschool educational institution dated September 1, 2014.

Chairman of the trade union organization Karina M.A. told the team about the need to make changes to clause 2.1. Regulations on the distribution of the incentive part of the wage fund of a municipal autonomous preschool educational institution dated September 1, 2014. She proposed that bonus payments based on work results, established for employees based on the results of their activities according to evaluation sheets, should be established not for six months, but quarterly.

Speakers:

Head Izmailova T.G. - raised the issue of amending clause 2.1. Regulations on the distribution of the incentive part of the wage fund of a municipal autonomous preschool educational institution dated September 1, 2014 for voting.

“For” – 38 people;

“Against” - 0 people;

“Abstained” - 0 people.

Decided:

1. Make changes to clause 2.1. Regulations on the distribution of the incentive part of wages of the MADO No. 9 dated September 1, 2014.

“Bonus payments based on performance results are established for employees based on the results of their activities, according to score sheets on a quarterly basis.”

Chairman: _________Izmailova T.G.

Secretary: ________G.T. Mingazova

PROTOCOL

meeting of the General Meeting of the labor collective of MADOU No. 9

Venue of the meeting of the general meeting of the labor collective: Municipal autonomous preschool educational institution "Child Development Center - Kindergarten No. 9".

Present: MADO team of 38 people

Absent: 2 people, for a good reason.

Secretary– Mingazova G.T., teacher

AGENDA:

1.

2.

1. Listened:

Transition and organization of the summer health period for pupils of MADOU.

The head of MADOU No. 9 introduced those present to the work plan for the summer health period, drawing attention to the need to pay special attention to the organization of the pupils’ regime, hardening and ensuring a safe stay in the kindergarten. She covered the issues of organizing the drinking and sanitary-epidemiological regime. She said that the main task of the team preschool is to preserve the health of pupils and therefore it is necessary to make efforts from all structures: educators, junior educators, senior nurses, and the labor protection commission.

Speakers:

1. Senior teacher Romashkina L.V. raised the question of the need to carry out educational, health and educational work in close cooperation with parents.
2. Head nurse Reichert L.V. spoke about the rules for processing sand in sandboxes, providing first aid and preventing poisoning and intestinal diseases in children and adults.

Decided:

1. Ensure the transition to the summer health period in accordance with the work plan.
2. Those responsible for educational, recreational work, labor protection and fire safety monitor the implementation of all assigned tasks.

2. Listened:

Familiarization with the repair work plan.

The head of MADOU No. 9 familiarized those present with the schedule of repair work, with the plan of repair work in groups. I told the team that everything needed for the renovation had been purchased.

Made a speech:

1. Caretaker T.S. Zherdeva raised the question of the need to promptly inform her about all malfunctions of the gaming equipment.

Decided:

1. Conduct renovation work within the period from 06/15/15 to 07/15/15.

2. Notify the caretaker in a timely manner about any malfunctions of the gaming equipment.

Chairman: _________Izmailova T.G.

Secretary: ________G.T. Mingazova

PROTOCOL

meeting of the General Meeting of the labor collective of MADOU No. 9

Venue of the meeting of the general meeting of the labor collective: Municipal autonomous preschool educational institution "Child Development Center - Kindergarten No. 9".

Present: MADOU team of 39 people

Absent: 1 person, for a good reason.

Secretary– Mingazova G.T., teacher

AGENDA:

1. Approval of the new Regulations on the distribution of the incentive part of the wage fund of a municipal autonomous preschool educational institution.

2. Approval of new assessment sheets.

3. Approval of the Regulations on the Supervisory Board.

1. Listened:

Approval of the new Regulations on the distribution of the incentive part of the wage fund of a municipal autonomous preschool educational institution.

Chairman of the trade union organization Karina M.A. familiarized the staff with the new Regulations on the distribution of the incentive part of the wage fund of a municipal autonomous preschool educational institution. I drew attention to the fact that, based on the new Regulations, other service personnel are given the following maximum number of points – 40 points.

Speakers:

Head Izmailova T.G. - put forward the issue of approving a new Regulation on the distribution of the incentive part of the wage fund of a municipal autonomous preschool educational institution for voting.

“For” – 38 people;

“Against” - 0 people;

“Abstained” - 0 people.

Decided:

1. Cancel from 10/01/2015. effect of the Regulation on the distribution of the incentive part of the wage fund of a municipal autonomous preschool educational institution dated September 1, 2014.

2. Approve the new Regulations on the distribution of the incentive part of the wage fund of a municipal autonomous preschool educational institution and put it into effect from 10/01/2015.

3. Notify all present and absent employees of the changes against signature.

1. Listened:

Approval of new assessment sheets.

Chairman of the trade union organization Karina M.A. spoke about the need to make changes to employee evaluation sheets. She offered the team new evaluation sheets for consideration, in which the maximum number of points for other service personnel was changed:

Janitor – 40 points

Watchman – 40 points

Worker current repairs and building maintenance – 40 points

Office cleaner - 40 points

Cook – 40 points

Laundry washing operator – 40 points

Loader – 40 points

Seamstress – housekeeper – 40 points

Helper - 40 points.

Speakers:

Head Izmailova T.G. - put forward the issue of approving new assessment sheets to a vote.

“For” – 39 people;

“Against” - 0 people;

“Abstained” - 0 people.

Decided:

1. Approve new assessment sheets and put them into effect from 10/01/2015.

2. Notify all present and absent employees of the changes against signature.

2. Listened to:

Approval of the Regulations on the Supervisory Board

1. Head Izmailova T.G. introduced the team to the Regulations on the Supervisory Board.

Speakers:

1. The chairman of the trade union, Karina M.A., put forward a proposal to approve the Regulations on the Supervisory Board for voting.

“for” -39 people.

"against" - no

“abstained” - no

Resolved:

1. Approve the Regulations on the Supervisory Board

Chairman: _________Izmailova T.G.

Secretary: ________G.T. Mingazova

PROTOCOL

meeting of the General Meeting of the labor collective of MADOU No. 9

Venue of the meeting of the general meeting of the labor collective: Municipal autonomous preschool educational institution "Child Development Center - Kindergarten No. 9".

Present: MADOU team of 36 people

Absent:

Secretary– Mingazova G.T., teacher

AGENDA:

1. Results of summer health work.

2. Work plan of MADO No. 9 for the 2016-2017 academic year.

3. Listened:

Report of the commission on the acceptance of group premises for the new academic year.

Head Izmailova T.G. introduced the staff to the act of readiness of the preschool educational institution for the new school year. According to of this document MADOOU No. 9 – ready for the 2015 – 2016 academic year. without comments. Recommended – install emergency lighting in group rooms, on the stairs of blocks 1 and 5. Implementation of this item will only be possible with funding.

Made a speech:

Caretaker Zherdeva T.S. suggested taking the information into account.

“for” -36 people.

"against" - no

“abstained” - no

.

Resolved:

1. Take the information into account. Upon receipt of funding, urgently purchase and install 13 emergency lighting fixtures.

4. Listened:

Approval of the Regulations on the remuneration of employees of MADO No. 9 employed in the organization of additional paid services.

The head, Izmailova T.G., introduced the staff to the Regulations on the remuneration of workers of the Regional Medical Institution No. 9 engaged in the organization of additional paid services. Talked about the features of accrual wages employees for paid services.

Speakers:

The chairman of the trade union, Karina M.A., put forward a proposal to approve the Regulations on the remuneration of workers of the Moscow Regional Administrative Institution No. 9 employed in the organization of additional paid services to a vote.

“for” -36 people.

"against" - no

“abstained” - no

Resolved:

3. Approve the Regulations on the remuneration of employees of MADO No. 9 employed in the organization of additional paid services.

4. Inform all present and absent employees against signature.

5. Listened:

Approval of the Regulations on the organization baby food in MADO No. 9.

Art. nurse Reichert L.V., introduced the team to the Regulations on the organization of children's nutrition in MADO No. 9

Speakers:

The head of Izmailova T.G. put forward a proposal to approve the Regulations on the organization of children's nutrition in MADO No. 9 to vote:

“for” -36 people.

"against" - no

“abstained” - no

Resolved:

1. Approve the Regulations on the organization of children's nutrition in MADO No. 9

2. Inform all present and absent employees against signature.

6. Listened:

Approval of the Smoking Ban Regulations.

Head Izmailova T.G. introduced the staff to the Regulations on the ban on smoking in MADO No. 9.

Speakers:

1. The chairman of the trade union, Karina M.A., put forward a proposal to approve the Regulations on the ban on smoking in MADO No. 9 for a vote.

“for” -36 people.

"against" - no

“abstained” - no

Resolved:

1. Approve the Regulations on the ban on smoking in MADO No. 9.

2. Inform all present and absent employees against signature.

Chairman: _________Izmailova T.G.

Secretary: ________G.T. Mingazova

PROTOCOL

meeting of the General Meeting of the labor collective of MADOU No. 9

Venue of the meeting of the general meeting of the labor collective: Municipal autonomous preschool educational institution "Child Development Center - Kindergarten No. 9".

Present: MADOU team of 42 people

Absent: 4 people, for good reason.

Secretary– Mingazova G.T., teacher

AGENDA:

1.About amendments to clause 2.1. Regulations on the distribution of the incentive part of the wage fund of a municipal autonomous preschool educational institution dated 01.10. 2015

2. About changes in the amount of payments for quality work on the design and updating of the preschool educational institution website. clause 3.5.8 of the Regulations on the distribution of the incentive part of the wage fund of a municipal autonomous preschool educational institution dated 01.10. 2015

1. Listened:

On amendments to clause 2.1. Regulations on the distribution of the incentive part of the wage fund of a municipal autonomous preschool educational institution dated 01.10. 2015

Chairman of the trade union organization Karina M.A. told the team about the need to make changes to clause 2.1. Regulations on the distribution of the incentive part of the wage fund of a municipal autonomous preschool educational institution dated 01.10. 2015 She proposed that bonus payments based on work results established for employees based on the results of their activities according to score sheets should be established not quarterly, but monthly.

Speakers:

Head Izmailova T.G. - raised the issue of amending clause 2.1. Regulations on the distribution of the incentive part of the wage fund of a municipal autonomous preschool educational institution dated 01.10. 2015 to vote.

“For” – 42 people;

“Against” - 0 people;

“Abstained” - 0 people.

Decided:

1. Make changes to clause 2.1. Regulations on the distribution of the incentive part of wages of the MADO No. 9 dated 01.10. 2015

“Bonus payments based on work results are established for employees based on the results of their activities according to monthly evaluation sheets.”

3. Notify all present and absent employees of the changes against signature.

3. Listened:

On changes in the amount of payments for high-quality work on the design and updating of the preschool educational institution website. clause 3.5.8 of the Regulations on the distribution of the incentive part of the wage fund of a municipal autonomous preschool educational institution dated 01.10. 2015

In connection with the increase in work on the design and updating of the preschool educational institution website, the chairman of the trade union organization Karina M.A. suggested that the team make changes to clause 3.5.8. Regulations on the distribution of the incentive part of the wage fund of a municipal autonomous preschool educational institution dated 01.10. 2015 and increase from 01/01/16. payment amount up to 996 rubles.

Speakers:

Head Izmailova T.G. - raised the issue of changing the amount of payments for high-quality work on the design and updating of the preschool educational institution website. clause 3.5.8 of the Regulations on the distribution of the incentive part of the wage fund of a municipal autonomous preschool educational institution dated 01.10. 2015 to vote:

“For” – 42 people;

“Against” - 0 people;

“Abstained” - 0 people.

Decided:

1. Make changes to clause 3.5.8. Regulations on the distribution of the incentive part of wages of the MADO No. 9 dated 01.10. 2015 and increase from 01.01. 2016 the amount of payment for high-quality work on the design and updating of the preschool educational institution website is up to 996 rubles.

2. Notify all present and absent employees of the changes against signature.

Chairman: _________Izmailova T.G.

Secretary: ________G.T. Mingazova

PROTOCOL

meeting of the General Meeting of the labor collective of MADOU No. 9

Venue of the meeting of the general meeting of the labor collective: Municipal autonomous preschool educational institution "Child Development Center - Kindergarten No. 9".

Present: MADO team of 38 people

Absent: 3 people, for good reason.

Secretary– Mingazova G.T., teacher

AGENDA:

Speakers:

The chairman of the trade union, Karina M.A., made a proposal to adopt the Charter in the new edition without changes.

“for” -38 people.

"against" - no

“abstained” - no

Resolved:

1. Adopt the Charter of MADOU without changes.

3. Listened:

Instructions on fire safety, anti-terrorism

Caretaker Zherdeva T.S. conducted a fire safety briefing with employees and reminded those present of the electrical safety rules that must be observed especially on New Year's holidays and winter holidays. She reminded the employees of the MADOU of their actions in the event of a fire. I brought to the attention of employees that during the winter holidays they need to be especially careful when walking around the territory and inspecting the MADO building.

Resolved:

1. Take the information into account.

Chairman: _________Izmailova T.G.

Secretary: ________G.T. Mingazova

Section: Document samples

Document type: Protocol

Document file size: 3.6 kb

Agenda:

The first issue on the agenda was addressed by the chairman of the meeting A.A. Petrova. which reported that the collective of workers and the administration of the company had developed a draft collective agreement, and proposed

Resolved:

to conclude collective agreement in the proposed edition.

Resolved:

Minutes of the general meeting of the organization’s employees on concluding a collective agreement (example)

Home / Information and reference documents / Minutes / Minutes of the general meeting of employees of the organization on the conclusion of a collective agreement (example)

The total number of team members is 9 people.

There were 9 people present.

There is a quorum, the meeting is competent to make decisions.

A.A. Petrova was elected chairman of the meeting. Secretary of the meeting Sidorov V.V.

Agenda:

1. Participation in collective bargaining.

2. Conclusion of a collective agreement.

3. Election of a representative on behalf of workers to sign a collective agreement.

Resolved:

conclude a collective agreement in the proposed wording.

Chairman of the meeting A.A. Petrova spoke on the second item on the agenda. who proposed to elect Lyudmila Mikhailovna Kashina as a representative on behalf of the workers and entrust her with signing a collective agreement on behalf of the workers.

Resolved:

elect Lyudmila Mikhailovna Kashina as a representative on behalf of the workers and entrust her with signing the collective agreement on behalf of the workers.

The agenda is exhausted and the meeting is considered closed.

Chairman of the meeting ___________________ /Petrova A.A./

Secretary of the meeting _____________________ /Sidorova V.V./

Minutes of the general meeting of the labor collective on the issue of conducting collective negotiations for the conclusion of a collective agreement (sample filling) ("HR Officer. Personnel records management", 2010, n 8)

The form was prepared using legal acts as of July 20, 2010.

Approximate sample

Number of employees - 318 people

Present - 298 people

Agenda:

1. Election of the chairman and secretary of the general meeting.

2. Election of representatives of the labor collective for collective bargaining.

3. List of issues to be included in the collective agreement.

4. Approval of the text of the proposal to begin collective bargaining.

1. Speaker:

Head of the transport department Sergeev D.N. - proposed to elect T.D. Markova, head of the human resources department, as chairman of the general meeting. Secretary - Clerk Pereverzev V.V.

Resolved:

elect T.D. Markova, head of the human resources department, as chairman of the general meeting. Secretary - Clerk Pereverzev V.V.

for - 290 people (97% of those present)

against - 3 people (1%)

abstained - 5 people (1.7%).

2. Speakers:

Head of HR Department Markova T.D. - invited employees to nominate employee representatives for collective bargaining.

Accountant of the settlement department Uvarova N.G. - proposed the candidacy of S.A. Grigorieva. occupational safety engineer.

Software engineer Sinitsyn G.V. - proposed the candidacy of E.N. Fedorov. leading specialist.

Mechanic Karpov E.F. - proposed the candidacy of G.V. Leonova. picker

Driver Rogov A.V. - proposed the candidacy of E.I. Ivanova. storekeeper

Head of HR Department Markova T.D. - proposed to elect the proposed candidates as representatives of the labor collective for negotiations.

Resolved:

elect these workers as representatives of the labor collective for collective bargaining.

for - 292 people (98% of those present)

against - 6 people (2%)

no abstentions.

3. Speaker:

HR inspector Ilyina N.G. - proposed a list of questions for collective bargaining regarding:

1) additional payments and allowances

2) introduction of quarterly bonuses

3) guarantees for pensioners upon dismissal

4) financial assistance upon marriage, upon the birth of children

5) additional workwear

6) additional insurance of employees against accidents.

approve the proposed list of issues.

Sample internal labor regulations

An employee who, for health reasons in accordance with a medical report, needs to be provided with easier work, the employer must transfer, with the employee’s consent, to such work for the period specified in the medical report, and, if necessary, establish a shortened working day. Persons under the age of 18 are employed only after preliminary medical examination(Article. The purpose of the rules is a clear organization of work and strengthening labor discipline, creating safe working conditions, increasing productivity and labor efficiency rational use working hours.

The listed responsibilities can be assigned to one of the founders (read below on how to do this). The positions of director of the enterprise and executive director are accepted after the candidates are approved by the meeting of founders (documented in the minutes of the meeting). In this case, you need a document confirming such an appointment (for example, minutes of the general meeting of ooo).

The monetary part of the bonus is awarded to medical workers in the manner prescribed by current legislation and regulations of the Verkhovna Rada of the Autonomous Republic of Crimea. Award of the Autonomous Republic of Crimea to medical workers of public health institutions and those created on the basis of property belonging to the Autonomous Republic of Crimea 1. Law of Ukraine on remuneration for severe cases financial situation it is possible for businesses to downsize tariff rates(and therefore official salaries) for a period of up to 6 months.

If necessary, the enterprise may establish individual working hours for individual employees with their consent. The presentation of the award to medical workers coincides with the day medical worker. Some experts express the opinion that the management of an enterprise by the founder (owner) without registration labor relations for some organizational and legal forms of business it is not entirely legal (for example, for economic societies). The employee is compensated for work on weekends in the manner prescribed by law (Article Founder-Director, how to correctly formalize modern economic realities are such that often at the enterprise, including due to the suspension of activities, there is not a single hired employee left and the functions of the manager are performed by one of The founders’ application is accompanied by data on the team’s labor achievements in the field of healthcare, information on the specific personal merits of the team’s representatives, copies of their passports and identification numbers, copies of educational diplomas, copies of certificates of availability. qualification category in the specialty, an extract from the minutes of the general meeting of the labor collective.

Minutes of the general meeting of employees sample

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Extracts from the minutes of general meetings of the labor collective 2013-2014

dated January 15, 2013

Attended: 24 person(s)

Absent: 8 person(s)

Chairman: Mirzaeva N.V. (Chairman of the primary trade union organization)

Secretary: Goroshkova E.P.

1. On the selection of the chairman and secretary of the general meeting of the labor collective for 2013

2. On the tariffication of employees. Changes in wages.

3. On the adoption of the Federal Law of December 29, 2012, Federal Law No. 273 “On Education”

4. On amendments to the charter of the municipal budgetary preschool educational institution " Kindergarten general developmental type No. 72"

1. Elect as chairman: educator, chairman of the primary trade union organization - N.V. Mirzaev

Secretary - E.P. Goroshkova Deputy Head of VMR

2. Take note of the tariffs as of 01/01/2013

3. Take note and become more familiar with the Federal Law of December 29, 2012, Federal Law No. 273 “On Education”

4. Adopt changes to the charter of the municipal budgetary preschool educational institution “General developmental kindergarten No. 72”. Authorize E.V. Sukhareva register changes to the institution’s charter with the Interdistrict Inspectorate of the Federal Tax Service No. 12 for the Vologda Region.

Chairman: Mirzaeva N.V.

Agenda:

1. On the adoption of amendments and additions to the provisions: “Regulations on the procedure for providing additional leave workers engaged in work with harmful conditions labor", "REGULATIONS ON THE BLOCK-RATING SYSTEM FOR ASSESSING THE QUALITY OF EMPLOYEES' ACTIVITIES", "REGULATIONS ON INCENTIVE PAYMENTS, INCLUDING FOR THE QUALITY OF WORK PERFORMED, INTENSITY AND HIGH WORK RESULTS MINIAL PAYMENTS", "INTERNAL LABOR REGULATIONS", "REGULATIONS ON PAYMENT OF LABOR"

1. Adopt changes and additions to the provisions: “Regulations on the procedure for providing additional leave to employees engaged in work with hazardous working conditions”, “Regulations on the BLOCK-RATING SYSTEM FOR ASSESSING THE QUALITY OF EMPLOYEES’ ACTIVITIES”, “REGULATIONS ON INCENTIVE PAYMENTS, INCLUDING FOR THE QUALITY OF WORK PERFORMED, INTENSITY AND HIGH WORK RESULTS, BONUS PAYMENTS,” “INTERNAL LABOR RULES,” “REGULATIONS ON WAGES”

Agenda:

1. On the adoption of amendments and additions to the collective agreement on municipal budget preschool educational institution“General developmental kindergarten No. 72” between the administration and the workforce for 2012-2015

2. On the right of employees to sign a collective agreement

1. A proposal was received to accept changes and additions to the collective agreement for the municipal budgetary preschool educational institution “General Developmental Kindergarten No. 72” between the administration and the workforce for 2012-2015

2. The right of signature on the part of workers should be entrusted to the chairman of the primary trade union organization, Natalya Vladimirovna Mirzaeva.

3. Familiarize employees with the changes against signature

Extract from protocol No. 4

Absent: 5 person(s)