Cover letter for resume in Word format. List of attached documents

Besides business letters An entrepreneur regularly has to send various documents to government officials and his counterparties. These can be contracts, invoices, protocols, promotional materials... Sometimes these papers can be sent without accompanying notifications and explanations, but it is better to be more prudent and attach a covering letter to the documents.

What is it and what is it for?

A cover letter for documents is a type of business letter that lists and briefly describes documents (primarily those that do not have an address part) sent to the addressee. The accompanying message indicates the names of all documents being sent, and also contains instructions (or recommendations) on what the recipient should do with these papers.

A cover letter serves three purposes:

1. Confirms that documents have been sent. The application indicates full list sent papers, so the addressee will not be able to claim that he did not receive any important act.
2. Provides necessary explanations to the recipient. The text must contain instructions on how to deal with certain papers: sign, seal, make changes and return to the sender, etc.
3. Allows you to determine the due date thanks to registration data.

In what cases is this document indispensable?

• in business relationships with contractors and partners (document flow is inevitable here);
• upon clarification tax return;
• when filing a claim in arbitration court;
• when contacting the bank (in some cases).

Let's look at the above points in more detail.

Why do government employees need a letter?

Very often, such a letter is required by Federal Tax Service employees. The most interesting thing is that there are no such requirements in the Tax Code, and the practice of submitting an updated declaration along with an accompanying message was unofficially introduced by the inspectors themselves. In the cover letter they require the reasons for the adjustments in the statements to be indicated. Moreover, the more significant the error, the more details will have to be explained.

Ideally, the entrepreneur needs to provide explanations for each adjusted line of the declaration. If there are too many of them, then you can only indicate the total amounts of tax, additional debt and penalties. For additional payments, along with these data, the letter must include the details of the relevant payment orders(or even attach copies of the payments themselves). In general, tax authorities require almost lengthy explanatory note, but it is still called a cover letter. This is incorrect, but what can you do?

When applying to the arbitration court, this message is attached to statement of claim. Along with the claim, businessmen always have to submit a bunch of documents - extracts, constituent papers, copies of contracts, etc. All these documents must be listed in the covering letter, otherwise the claim will not be accepted due to violation of the established procedure.

Banks require a letter when opening a current account or in cases where important changes occur with the company (for example, the composition of participants, the organizational and legal form, etc. changes). In all these cases, the entrepreneur brings a package of basic documents, the list of which is indicated in the accompanying message.

Structure and details

You should not think that a cover letter is simply an additional notice that does not have special significance. No, this is a full-fledged official message, therefore it should be formatted according to the same principles as a classic business letter. It must be written on company letterhead and assigned an outgoing registration number. There is no unified form or single sample, so when drawing up they usually rely on general principles business messages.

The structure is like this:

• at the top (in the header) the position, information about the company (or territorial government agency) and full name of the recipient and sender;
• Below is the date of compilation and document number, and then the title is written;
• in the content part there is an appeal to the addressee;
• then – a list of applications;
• at the very bottom - position, signature and surname with the initials of the sender.

The full list of details looks like this:

• name of your organization (full and abbreviated);
• reference information about the company;
• organization code;
• OGRN/TIN;
• registration number letters;
• information about the addressee (not as complete as about your company - just indicate the position, name of the organization and full name);
• date of;
• title;
• signature;
• notes about the artist and the availability of applications.

Since there is no established sample letter, these details cannot be called mandatory. If you send a letter with documents to partners and contractors, you don’t have to write down all the information about your company. The title is also not always written - it may well be replaced by an appeal like “Dear Ivan Ivanovich!” But when writing a cover letter for documents to the tax office, it is better to use all the details.

The main part of the letter is the list of attachments. The text is short and includes two parts:

• message about sending documents;
• a request for a timely response (or for review, approval, return of a signed copy - based on the purpose of sending the papers).

The text of the message begins with standard phrases:

• “we will send it to you”;
• “we present to you”;
• "we are sending you".

The names of the documents and their details: date and number are also indicated. In the second part of the letter, you need to inform the recipient how he should dispose of the documents. For example:

• “Please sign, seal and send one copy to our address...”;
• “We ask you to familiarize yourself with the sent acts as soon as possible and inform about your decision”;
• “Please send by reply letter one copy of a duly executed document...”;
• etc.

The final part is drawn up according to the standard scheme: on the left is the sender’s position, on the right is the full name, in the center is the signature. The letter can be signed either by you (as a manager) or Chief Accountant(if we are talking about accounting documents, and the recipient is the Federal Tax Service). In the final part, you can indicate the performer if you want the recipient to address any questions that arise to him.

A sample cover letter for documents can be found and downloaded here.

When composing a letter, adhere to the following principles.

1. Always write for what purpose you are sending the paper and what it means for the recipient. Forcing him to remember what you agreed with him about and why he needs these documents at all is impolite. Instruct the recipient as specifically as possible. There is no need to write something like “Please think about what you can do about this.” There must be a clear goal - to sign, transfer to a third party, draw up an agreement based on the received papers. The purpose does not need to be indicated only in cover letters for the court and the Federal Tax Service.
2. After reporting the documents, you can make clarifications and make additional requests. But all comments of this kind must be “to the point,” that is, relate only to the documents being sent. Mention others business matters not worth it.
3. Sometimes there are several recipients, and some of the applications need to be sent to only one of them. In such cases, a note can be made to the corresponding application, for example, “Appendix 3: for 5 l. in 2 copies. only to the second address."
4. There are cases when it is necessary not only to prove the fact of sending, but also to meet a specific deadline. We'll talk more about this below.

Responsibility for the timely preparation and sending of a cover letter falls on the entrepreneur, and the organization of sending the documents themselves falls on the office management service.

Business ethics

As in a classic business letter, ethics should not be forgotten in the cover letter. Both the address to the recipient and the request to perform certain actions with documents must be presented in a polite and correct form. Some managers like unceremonious phrases like “The response time for a letter is 3 business days.” You shouldn't write like that. Remember that the standard response time for business letters (in accordance with the norms) business ethics) varies from one to thirty days. You have no right to reduce it, especially with such an ultimatum.

The wording “Please respond within three days if possible” is perfectly acceptable. But only in cases where there are compelling reasons for limiting the period, and these reasons must be indicated. The final phrase will look something like this: “Please, if possible, respond within three working days, since we must provide a response to the Federal Tax Service by October 10, 2015.” Politeness is required not only in the covering letter for documents to the arbitration court (or other government bodies), but also in the message to counterparties and other addressees.

Storing Cover Letters

You received a cover letter from your partner, checked the list of documents received against it and made sure that everything was correct. What to do with the message next? Mark the execution and place it in the file. It is better to store the letter separately from the attachments so as not to create confusion with the papers.

In many companies, a “Covering Letters” file is simply created, which is used as a “basket” for such messages. It doesn’t matter what was attached to them. There is also a more “civilized” option - create several cases using cover letters and place them in the list of cases structural divisions. How it works?

• the partner sends you a delivery agreement (for example);
• You place this act in the “supply agreements” file;
• and send a letter to him to the file “covering letters for supply agreements.”

It also happens that the letter remains in storage at the company, but the application itself does not.

In cover letters, as in other (seemingly) simple acts, the devil is in the details. Lack of a clearly stated goal, incorrect design of the list of applications, incorrect handling - all this refers to gross violations. Of course, no one will fine you for the wrong header of the letter, but even a couple of small flaws can make it difficult to understand the letter and provoke the wrong reaction to it. This is especially sad if you are in “correspondence” with the tax office or other government representatives.

1. The greeting should come first; it is advisable to write simply “Hello”, without indicating the expected time of day, i.e. “Good afternoon, morning, evening” because You do not know at what time your letter will be read.
2. When sending your resume to a specific company where you want to work in the future, and not for a specific vacancy, it makes sense to write in your cover letter that you are interested in working in your company, because At the moment you have no open vacancies for which I could (could) be suitable, I am sending you my resume in case such vacancies appear. It makes sense to specify which vacancies, from your point of view, might be suitable for you.
3. When sending a resume to the recruitment agency database, it makes sense to write a letter similar in meaning to that described in the previous paragraph, but write that you are sending a resume for vacancies open with clients of the recruitment agency. If you know something about an agency, you can mention it, but only if you know something and are absolutely sure that it is about this agency.
For example, you can write:
“I am contacting your agency because... my colleague (acquaintance, friend...) had an interview with you and as a result got a decent job, I would be grateful if you could help me find a job"
4. When sending your resume to a specific vacancy, it makes sense to indicate the source where the information was found and when applying, mention the name of the contact person indicated in the vacancy. Indicate the vacancy code, if asked, and the name of the vacancy for which you are applying.

This is what a cover letter for a specific vacancy should look like:

Hello, First Name (Patronymic) Last Name (if not known, then just a greeting)!
On the job site www.site I saw an advertisement about an open (available) vacancy for you. Name (vacancy code if available). I express my interest in working in your company (only if you are writing to the direct employer and/or you reliably know the name and profile of the company) and ask you to consider my candidacy for this vacancy.
Thank you in advance for considering my resume. I will be glad to meet you for an interview.

If you are sending your resume for a recruitment agency database or in case specialized vacancies arise in a particular company, state it that way.

For recruitment agencies:

"Hello! I'm currently working, but I want to find new job in a Western company (for example) with a salary of 10,000, I ask you to enter information about me into your agency’s database, I would be grateful (grateful) if you keep information about me in mind and contact me as you receive offers that suit my experience and wishes.”

For direct employer companies:

"Hello! I am currently working, but I would like to work in your company. My experience and education are related to the field of activity of your company, I am fluent in foreign language (software). More detailed information is in the resume.
I will be grateful to you if my professional skills and education turn out to be suitable if vacancies appear in your company that are relevant to me.”

Anna Sudak

# Business nuances

Sample documents

A cover letter is short story about you. It is written in free form and demonstrates your interest in a specific employer.

Article navigation

• How to write a cover letter for a resume
• Cover letter sample
• Cover letter from an accountant
• Sample cover letter from a lawyer
• Cover letter from a candidate for the position of manager
• Cover letter for a secretary position
• Cover letter for driver vacancy
• Sample cover letter for a sales assistant position
• Cover letter of a candidate for the position of office manager
• Cover letter from administrator, sample
• How to write a cover letter to an employer
• How to write a cover letter to recruitment agency
• Cover letter from an internship candidate
• Cover letter in English
• Example of a cover letter for documents
• Short cover letter for resume
• Cover letter without work experience

What is a cover letter? This important element your image as a candidate. Therefore, it is always advisable to write it. And the approach to writing it should be creative.

So, a cover letter is a short story about you. It is written in free form and demonstrates your interest in a specific employer. The letter should answer the questions: “Why do you want to work in the company?”, “What are you willing to do to develop the company?” and “Why they should hire you.”

We would like to draw your attention to the fact that you don’t have to write a cover letter at all, but then:

• It is not a fact that your resume will be looked at. Having a cover letter increases the likelihood of a response to your resume (even if it is a rejection).
• It is not a fact that you will be invited for an interview. A cover letter increases the likelihood of an invitation to a personal interview, where you will already reveal 100% of your potential.

And also writing a cover letter will help you prepare for your personal interview. The main thing is to write the truth and stick to one line. Well, if it turned out that you had to embellish reality, learn what you yourself wrote. Just in case. So as not to forget.

How to write a cover letter for a resume

How to write a cover letter? At this stage, the applicant often experiences a certain stupor. This is human nature. He cannot appreciate himself. But if you want Good work, you need to push your modesty far away and learn to present yourself, your knowledge, skills and practical experience. To ease this difficult task, we will tell you how to write cover letters correctly.

Essentially, there is no right or wrong letter template. Why? Because it reflects the personal and professional qualities of the applicant. But there are still some recommendations for its design:

• When it's time to look at job openings, don't rush to immediately send your resume to every open position. Choose the ones that really interest you and do a mini-research. Find information about the company (for example, on the website hh.ru you will find a brief summary of the employer and links to sources about the company). Read reviews from clients and employees of the company. Analyze and draw conclusions. Did you like the employer? Start writing your cover letter. And don't forget to indicate why you chose this employer. If you don't do this, the hiring manager won't see your interest, which reduces your chances of job success.
• Address the recruiter by name. If he is not in the vacancy, just say hello.
• Don't tell, just show! Show that you are the right person for this position. Justify why your best skills and abilities will be useful to the company. Support your reasoning with facts. But you shouldn’t scatter the letters across the paper. Try to present the information briefly but succinctly.
• When writing a cover letter for a resume without a vacancy (and with a vacancy too), make sure that the cover letter does not repeat the information in the resume, but does not diverge from it. These two documents should complement each other. That is, we leave dry facts for the resume, and emotions for the cover letter.
• Even if creativity flows out of you like a fountain, it is better to tighten its power (before entering office). Many companies (especially large ones with a long history), although they say that they need young and informal personnel (creative people), adhere to the basics business communication. And it is better to follow the canons. But if you “ran into” a vacancy in a young progressive company, where “decent” chaos reigns and there are no restraining factors, experiment!
• A good example of your work increases your value in the eyes of the company. Try to show your potential in one or two sentences and back up your competence with facts.
• Properly lead the HR person to the final part of the letter. Be proactive and ask for feedback. And you should end with gratitude for your time.

When sending the document, go through the text again. Check it for errors and bloopers. Make sure that the letter is logical, without losing thought and jumping from one thing to another. Overall, you should like this letter enough to hire yourself.

Cover letter sample

So, we have already said that the form of the letter is free, but at the same time official (or close to official). A letter is being written with a focus on strengths, does not repeat the information in the resume (on the contrary, it reveals the main points) and shows your desire to devote all your efforts to the development of the company you have chosen.

Download sample

Cover letter from an accountant

Example of a document for a chief accountant:

Download sample

Sample cover letter from a lawyer

Download sample

Cover letter from a candidate for the position of manager

Download sample

Cover letter for a secretary position

Download sample

Cover letter for driver vacancy

Download sample

Sample cover letter for a sales assistant position

Download sample

Cover letter of a candidate for the position of office manager

Download sample

Cover letter from administrator, sample

Download sample

How to write a cover letter to an employer

For an employer, a cover letter is the first impression of a candidate. Therefore, to the question of writing it you need to act responsibly.

When submitting your resume, show all sides of yourself. But try to avoid templates. Remember, the examples given here are just that: examples. There is no need to write the same, in the same words, in the same sequence. Show off your personality. Otherwise, no one will read your resume.

Important! The most common mistake applicants make is formulaicity. All cover letters are written as if they were carbon copies. Therefore, try to write sincerely. With soul and humor (if appropriate).

How to write a cover letter to a recruitment agency

A recruitment agency is a filter used in three cases:

• To get quality applicants;
• To avoid searching for a job on your own;
• When the company does not have its own HR person.

If for some reason you want to work with a recruitment agency, you will have to give 200% when creating your resume and writing your cover letter. After all, a recruitment agency is an intermediary between you and the employer. And very often, unfortunately, it plays the role of a damaged phone.

Therefore, to avoid unpleasant surprises, it is better to establish contacts with direct employers. Well, if it doesn’t work out, try to present yourself as clearly and clearly as possible using a resume, cover letter, imagination and ingenuity. In fact, the criteria are the same as for a direct employer, but there should be more details for the agency to help you find your dream job.

Cover letter from an internship candidate

You are a young and inexperienced student who is taking his first steps in Big world? Get ready to fight.

It is possible to write a good cover letter even if you have no experience. See example:

Download sample

Cover letter in English

If you want to work in foreign company or a foreign project, you simply need knowledge of the language. And even if the company’s representative office is located in your region, your resume and cover letter must be written in English.

When writing this document, try to adhere to simple rules:

1. The letter should not be more than one page;
2. The document needs to be printed;
3. The content should be structured, professional and concise;
4. Write the qualities and skills that you possess that are important for a specific vacancy;
5. Focus the employer's attention on your strengths;
6. Show your interest in the company;
7. Do not overdo it in praising your loved one;
8. Check the letter before sending. The bigger, the better.

Example of a cover letter for documents

When sending documents to someone with a request to carry out any actions with them, take the trouble to write a covering letter for them.

Download sample

Short cover letter for resume

Every recruiter has seen a lot in his time cover letters the size of Everest. In fact, anyone can write a long letter, but not everyone can make it interesting to read. Therefore, many applicants never wait for a response to their resume.

Alternatively, you can go the other way - the way of brevity. That is, not to write memoirs about life, but to clearly define your position. For example, like in this example.

Good afternoon, dear friend!

To the question “Do I need to write a cover letter?”, the answer is unequivocal - it is necessary.

How to write a cover letter for a resume? An example will be in this article. In the meantime, a little poetry.

A well-written cover letter focuses the recruiter’s attention on your candidacy and increases confidence. This is the link between your resume and the vacancy. Many candidates underestimate or do not understand this.

A recruiter usually accepts from 100 resumes for one vacancy.

I'll tell you a secret, I instructed my employees to consider resumes with cover letters written in an unconventional manner - first of all. But, let me emphasize, with non-standard text.

At a minimum, addressed to a specific company for a specific vacancy.

Some candidates write a template and paste it into all their responses. This is usually immediately noticeable and there is a chance that your message will go straight to the trash bin.
A properly written, targeted cover letter allows you to focus the attention of the recruiter and will set you apart from the stream of candidates. It would be a sin not to take advantage of such an opportunity.

The minimum task is to make you want to open your resume. The maximum is a desire to call and invite you for an interview.

2. What should you not write?

• Well-worn verbal clichés like: “result-oriented”, “ready for difficulties”. Such phrases are found in every second resume and have pretty much set one’s teeth on edge. This will not impress anyone or anything; rather, it will disappoint. Also try to look from the perspective of an outside observer in order to avoid pearls like “I have a passion for working with personnel” and the like.
• There is no need for excessive pathos. For example, “I have dreamed of working in your company all my adult life.” This is not true. This time. Secondly, if you expect the recruiter to tear up from this phrase, you are mistaken.
• There shouldn't be any negativity. There should be no unclear abbreviations. It looks like disrespect and is very annoying. If some kind of ZhPG is firmly ingrained in your consciousness, this is your problem. Take the trouble to explain to others.

3. What and how to write?

We carefully look at the vacancy. Head of Personnel Search and Selection Department

We can highlight the main idea of ​​the employer– develop and organize a mass selection process.

This is why we will dance.

My task: Focus the recruiter’s attention on the benefits that the company will receive from working with me. We’ll talk more specifically about the benefits at the interview, but for now it’s important to outline the benefits and show that my experience matches the main idea of ​​the vacancy.

a) Show that we have effective experience in mass recruitment. Namely:

A project has been implemented to attract personnel from mass professions (1000 delivery drivers, 250 warehouse pickers), including from the regions. The project format corresponds to one of the projects in the job description

A project was implemented to attract personnel to the warehouse during peak loads as part of outsourcing.

This is in the resume, of course, but putting it in the cover letter is a smart decision.

b) Plus experience in a similar position

Experience as a head of the personnel selection department – ​​5 years.

If the experience does not quite match or - compensate for this gap with confidence. For example: “Everything that I don’t know for business, I will find out at such a speed that you have never seen before. I’ve always been like this and I’ve always done this.” Breaking the pattern like this can work. Besides, this is the only opportunity to be remembered.

c) Call to action

The recruiter needs only one thing: invite me for an interview. This is what we call for. Directly and without beating around the bush. But politely and correctly.

4. Example of a cover letter (for this vacancy)

Hello, Anna (I first found out the name of the recruiter)!

My name is Valery Paranichev,(if you are writing from a work site account, you don’t have to write this, and it’s clear from whom)

I saw a vacancy for the position of Head of the Search and Selection Department, published by you on the HH.ru portal. She interested me in interesting tasks and projects that corresponded to my career plans.

Please consider my candidacy.

Work experience in a similar position – 5 years.

I have a lot of experience project work, - reflected in the resume.

At my last place of work at the Imyarek company, under my leadership the following mass recruitment projects were successfully implemented:

1. Attracting personnel from mass professions (drivers-forwarders in the amount of 1000 people, warehouse pickers in the amount of 250 people), including from the regions.

I think this project is similar to yours key project"S" that you plan to run. My experience will be very helpful. I know how to implement such a project faster and with costs 35% less than standard ones.

2. Creation of a system for promptly attracting personnel of mass professions to the warehouse during peak loads.

I will be happy to tell you more about these and other projects during an in-person interview. To agree on an interview date, I will call you back on February 27 in the afternoon.

Thank you, have a nice day!

Sincerely,

Valery Paranichev

t. +7 (916)xxx-xx-xx

For more information about the letter writing scheme, see.

5. Creative way to send an email

If you know the name of the recipient who will receive the letter, contact him by name. If the vacancy really interests you, you can do this:

• Call the company and find out the name of the job manager (they won’t always tell you, of course). Or Google it.
• Send a cover letter to the company's general mailbox indicating the addressee.
• In the body of the letter, address this person - the head of the vacancy. Don't forget to indicate the job title. Attach to the letter.

This method of “riding a crooked goat” does not always work. But if it works out, great.

• Use soft forms - “I think”, “I believe”, etc. Categorical forms like “required”,
  “should” is less preferable.
• Be sure to indicate the vacancy/position you are applying for.
• If you like this company, write why exactly. Just without fanaticism)
• If you can offer something worthwhile (for example, a specific project), say so.
• If you know how to do something better than others, you can also write, provided that it is useful for working in this position.
• Check for errors. The devil is in the details - some stupid “slip” due to inattention can nullify your efforts.
• At the end of the letter, indicate the date and time you will call (and do so!)

In conclusion, wish something good)

There is no need to write anything else. The letter should be short and specific.

Let me take my leave for today. If you find the article useful, share it with your friends using the buttons below.

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Have a nice day!

Covering letter is an official document that complements and comments on the resume. Many people downplay the importance of a cover letter, when in fact, a well-written document increases the chances that your resume will be noticed in the first place. A cover letter shows the seriousness of your intentions regarding this company, and, as a rule, makes a good impression on the employer.

If you send your resume to e-mail, then the accompanying document is located directly in the body of the letter, while the resume itself is attached as a separate file.

In the case when your resume is intended for a reputable foreign company, then the cover letter is usually required more high requirements. Such a cover letter is issued to separate sheet paper and contains all the main details of a business document: title, seal, signature, date of preparation and address of the recipient

Below are some short cover letter samples:

Sample 1.
Hello, Angelina Sergeevna, I am applying for the vacancy of a secretary-assistant, which was indicated by you on the website of the Recruitment Agency. The attached file contains my resume, but if my candidacy is considered, I am ready to provide any Additional information

Sample 2.
Dear Alexander Andreevich,
I ask you to consider my candidacy for the vacancy of a tourism manager posted in the “Work” magazine.
Sincerely, Olga Stepanova, tel. 341-006-429

Sample 3.
Dear Sirs,
I am sending you my resume, applying for the vacancy of a sales agent presented by you on the website of the Recruitment Agency
Sincerely, Olga Stepanova, tel. 341-006-429

If you are applying for a vacancy in a large and reputable company representing Western traditions, you will be required to provide a complete cover letter. It should contain the following information:

1. The proposed position, the source from which you learned about it, please consider your candidacy.

Sample 4.
Hello, on your company’s website you announce that you have opened an additional vacancy for a technical translator. In this regard, I would like to invite you to consider my candidacy for the proposed position. My experience as a translator in foreign companies may be useful for drawing up and maintaining business documentation and negotiations with foreign partners.

2. Below, after the introductory part, there should be information that duplicates the main points of your resume and is intended to prove your suitability for the proposed position. Here you should note your willingness to work in this particular company, increasing your professional level.

Sample 5.
Over the past 10 years, he has successfully worked as a civilian translator in a trading company. During this time, I gained significant experience in translating technical documentation, writing business letters, and accompanying official meetings. Repeatedly participated in international conferences and company meetings. The resume attached to this letter will give a more detailed idea of ​​my professional and personal qualities.

Sample 6.
I have significant experience in this field; over the past five years I have been the chief translator of the company, whose responsibilities included maintaining all business documentation with foreign partners, accompanying official meetings, and drawing up technical instructions.

3. Willingness to provide additional information about yourself during a personal interview.

4. Contact information.

Sample 7.
If you are interested in my candidacy, I am ready to tell you more about my professional skills and work experience during a personal meeting. You can contact me by phone at 444-321-765.

Sample 8.
I am ready to accept the offer of a personal interview and answer all questions regarding my qualifications and work experience. Thank you in advance for your attention.
Sincerely, Andrey Sologubov

It should be noted once again that there is no clear sample for writing a cover letter, therefore, when drawing it up, each time it is necessary to take into account the characteristics of the addressee and the nature of the company’s activities.