El n. The office for medical and social protection gives the right

In 2019, an electronic sick leave certificate is a document that has become a full-fledged substitute for the traditional paper version. The use of such a sick leave greatly simplifies document flow and also eliminates the possibility of forgery. In this material we will tell you what an electronic sick leave looks like, how to work with it and how to get it.

According to paragraph 5 of Article 13 of the Federal Law of December 29, 2006 No. 255-FZ, a certificate of incapacity for work can be issued both in paper and digital form. Both formats have equal legal force starting from 07/01/2017. This norm is enshrined in Federal Law No. 86-FZ dated May 1, 2017. Drawing up a document in a digital version is possible if the medical organization and the policyholder are participants in the information interaction system.

Electronic sick leave: what it looks like

Recently it was exactly one year since the electronic sick leave certificate was introduced into the Social Insurance Fund. But not everyone saw him “live.” This is due to the fact that several authorities are involved in issuing and paying for a certificate of incapacity for work:

• hospital or clinic;
• employer;

But not all employers and medical institutions are already connected to the UIIS “Sotsstrakh” (Unified Integrated Information System). That is, if at least one link drops out of the chain “medical institution - employer - Social Insurance Fund”, the employee will not be able to use the digital sheet.

Concerning appearance of this document, it is not much different from the traditional paper version. After all, it includes all the same fields and columns, they are simply filled out in a special program. Below is an electronic sick leave certificate ( Personal Area fictional enterprise).

Paper certificate of incapacity for work

Advantages of innovation

Working with digital sick leave sheets has a number of undeniable advantages before paper versions.

Firstly, the paper forms of these sheets belong to strict reporting documents with special protection. Their production is very expensive, and the loss or damage of the form causes trouble for doctors, patients and employers. Digital forms reduce the cost of printing paper media, and also allow you to “painlessly” correct mistakes.

Secondly, the possibility of falsifying a certificate of incapacity for work is minimized. Although most offenses in this area are not related to forgery, but to the issuance of documents unfounded by the employee’s illness. In any case, the question of how to check the authenticity of an electronic sick leave certificate is now losing relevance. After all, the patient’s contact with this document is reduced to a minimum, and he cannot make changes to it.

Thirdly, the amount of work for personnel officers is reduced. After all, they will not have to worry about transferring paper documents to the Social Insurance Fund, checking their authenticity and ensuring their secure storage.

These are just some of the benefits that the electronic sick leave implemented by the Social Insurance Fund brings. It is also worth adding a reduction in the processing time and receipt of documentation, which is important when operating an enterprise.

Electronic sick leave: instructions

To start enjoying all the benefits of the new format of certificates of incapacity for work, you need to complete several preparatory steps:

1. Conclude an agreement on interaction with the regional Social Insurance Fund.
2. Register with the Social Insurance Unified Insurance System.
3. Train an accountant to use new program and get a digital signature for it.
4. Install digital signature authentication software.
5. Inform employees about the innovation.

First of all, the employer must understand that the implementation new technology significantly simplifies document flow, saves time and effort of HR officers and accountants. It also reduces the risks of unjustified benefit payments. The choice of paper or digital document is up to the employee. Indeed, according to the law, it is the patient who must express a written desire to receive a digital certificate of incapacity for work. It cannot be said that electronic sick leave certificates are mandatory in 2019, but they are highly preferable for all links in the chain “medical institution - employer - Social Insurance Fund”.

Electronic sick leave: how it works

After the enterprise has completed preparatory activities, the question arises: how to obtain an electronic sick leave certificate for the employer. Further work is carried out according to the following algorithm:

1. The doctor generates a certificate of incapacity for work in the Social Insurance Fund system and sends it to the Social Insurance Unified Insurance System.
2. An ill employee receives a unique number from the doctor.
3. The employee transmits the number to the employer's accounting department.
4. Using the received number, the accountant finds the sheet in the Social Insurance Unified Information System and fills in the required fields.
5. After the accountant completes filling out the form, it is sent to the Social Insurance Fund.
6. The FSS deals with the calculation and payment of benefits.

How to work with electronic sick leave for an employer

Working with a digital document begins with familiarizing yourself with it. How to view an electronic sick leave certificate? It is enough to enter the unique number provided by the employee into the Social Insurance Unified Information System. The search can also be done using the employee’s SNILS. After receiving the certificate of incapacity for work, you must enter the data in the “To be completed by the employer” section. It contains all the same columns as the paper form. Specifically, these are the fields:

• average earnings for calculating benefits;
• insurance experience;
• total for accrual;
• work start date.

After completing the filling, the document is saved, certified with digital signature and automatically sent to the Social Insurance Fund.

As for the procedure for paying for a digital certificate of incapacity for work, it is no different from paying for the paper version.

Electronic sick leave in the country has been introduced legally since July 2017. How justified is their implementation, what are the advantages and disadvantages, is there any alternative left - this will be discussed below. In this article we will tell you about filling out an electronic sick leave and provide a sample of how to fill it out.

Main goals of implementing electronic sick leave

The social insurance system, which has been operating in the country for many years, quite often causes criticism. There are frequent cases of violations civil rights, resulting in appointments sick leave benefit can only be achieved after going to court. Especially often, problems with obtaining a business license arise in the event of liquidation of an enterprise, when assigning payments under the accounting and financial regulations.

The ability to issue an electronic sick leave certificate (ESL) is one of the effective ways extinguish possible conflicts before they appear.

• In addition, the introduction of EBL will contribute to:
• strengthening the control of the Social Insurance Fund over the facts of incapacity for work;
• eliminating fraud in the insurance industry;
• minimizing the risks of denial of benefits;
• simplification of settlement processes for insurance situations;

reduction of accounting costs.

Important! The doctor will be able to immediately send to the social insurance fund all documents on the basis of which payments to his patient are calculated.

Stages and procedure for working with EBL

Important! Medical institutions and enterprises must install special software and obtain an electronic digital signature. Only then issuing an EBL becomes possible.

Algorithm for working with EBL for employers

In order for an enterprise to work with EBL, preparation is needed. Any company and organization has the right to join the project, regardless of whether it is large or small. What the owner needs to do:

1. Conclude an agreement with the social insurance fund office confirming information interaction.
2. Create an enhanced electronic signature.
3. Purchase and install the appropriate software.
4. Make changes to the current accounting policy - provide a separate entry that the company accepts all BL, including electronic ones.
5. Open a personal account on cabinets.fss.ru. To do this, the organization registers on the website gosuslugi.ru.

Information about EBL is exchanged with the FSS through your personal account. A company employee can also view his EBL in the insured person’s account at cabinets.fss.ru.

Functions of the policyholder's personal electronic account:

• obtaining data on EBL closed by the doctor;
• entering information about insurance experience, earnings of the sick employee;
• viewing available EBLs and printing them;
• prompt exchange of information with the Social Insurance Fund;
• reconciliation of BC registers submitted to the Social Insurance Fund, search for necessary documents;
• access to the log of information exchange between the company and the Social Insurance Fund;
• search and familiarization with benefits paid by the Social Insurance Fund. Conducted according to the employee’s full name, SNILS and monetary compensation status;
• uploading into an xml file a list of benefits found during the verification process and a register of shortcomings and errors;
• generating appeals to the social insurance fund;
• submitting an application to the Social Insurance Fund regarding an appointment with a specific employee.

The employer has a choice. He has the right not to connect to the site and not to open a personal account. Then its employees will only be able to receive a regular paper BC. If both the company and the medical institution are involved in the formation of the EBL, the sick employee himself decides in what form to issue the EBL. When he chooses the electronic option, he must write written agreement in the form established by the Ministry of Labor.

How to fill out an electronic certificate of incapacity for work

Features of filling out the EBL:

• The BL form used is the same as in the paper version. It was approved in 2011;
• The form has excellent protection. It is easy to fill out using a PC, and this greatly simplifies the work of doctors. Separate information is encrypted in the form of codes;
• The main feature of the form is the ability to process on a PC and machine readability.

The EBL is filled out according to the same principles as the paper sample. It is necessary to enter information regarding:

1. Name of the organization and position of the patient.
2. Forms of employment – ​​permanent or part-time.
3. Registration numbers and subordination codes of the company.
4. TIN and SNILS of the patient employee.
5. Quantities full years insurance experience.
6. Average salary.
7. Amount of benefit.
8. The total amount of money to be issued in hand.
9. Accrual conditions (special codes from 43 to 51). If necessary, several are recorded. Read also the article: → "".

Medical facility workers enter information about:

• the name of your organization;
• Full name and position of the doctor;
• reason for temporary disability in the form of a two-digit code.

Important! If the EBL is issued for more than 15 days, additional signatures are required: the head physician and the chairman of the medical commission.

Is it convenient to use EBL - pros

FSS employees believe that there are advantages to registering an EBL:

Disadvantages of EBL - how serious are they?

There are no ideal solutions to any problem. There are only the most optimal ones. Replacing paper sheets with electronic ones is among the rational ones. There are disadvantages, but they cannot outweigh the advantages. Among the disadvantages of EBL are the following:

As for the disadvantages for company employees, they are rather of a moral nature - buying sick leave and forging it becomes impossible. For a complete transition to issuing EBL in all medical institutions, it is necessary to modernize and install modern software.

How is the issued EBL paid?

Payment by EBL is made in the same way as by paper. But some differences still exist. The main thing is that compensation is transferred to the employee’s bank account regardless of the day of the month. There is no need to wait for a salary or advance payment to receive payment under the BL. The first three days of illness are paid by the employer. Compensation for caring for a baby or close elderly relative is provided at the expense of the Social Insurance Fund. This also applies to the BC issued in connection with BiR.

The employee can check whether the calculation of his compensation was made correctly. There is a calculator in the system for this. The Social Insurance Fund will be able to control whether the benefit is assigned on time and whether it is paid on time. For internal reporting, the ECB can be printed or exported to a separate file.

What to do if there are errors in EBL

Since the EBL is filled out by a person, errors are quite possible. If they are detected, you should contact the medical institution to obtain a duplicate.

It is not considered an error if:

• the name of the organization is written in quotation marks;
• an abbreviated company name has been entered that is not actually registered;
• When filling out the doctor's specialty, an abbreviation was used.

Example 1. The company received EBL from an employee who was treated in a hospital in March 2017. The benefit is calculated and paid. An internal audit in June of the same year discovered an error in the BL: instead of the date of issue, the beginning of the illness was indicated, and not the day of discharge from the hospital. The employee made a written request to the medical institution, and they issued a duplicate EBL with the correct dates in the same electronic form. The incident was over.

Top 5 popular questions

Question No. 1. How does a patient receive EBL?

When a doctor closes a sick leave, he tells the patient his electronic number. This number is also transmitted to the employer. Therefore, the document is not given to the patient. Using the specified number, he can view his EBL in his personal account on the website indicated above.

Question No. 2. Is it possible to get a paper BC instead of an electronic one?

A medical institution does not have the right to force a patient to apply for an EBL. If the medical institution and the enterprise where the patient works are connected to an electronic system, then the choice of form depends only on the patient. In any case, on this moment time. In the future, when all organizations and enterprises connect to the system and install the software, only EBL will operate.

Question No. 3. Are all enterprises required to switch to issuing EBL?

Since small businesses with up to 25 employees are not required to submit reports in electronic form, we can conclude that they may not issue EBL either. For example, if an entrepreneur employs 5 people, then most likely he will consider it inappropriate to introduce complex electronic systems. His choice is paper BC.

Question No. 4. Who has access to information about EBL?

Information entered into the electronic database is available to FSS employees, the head of the company and medical workers. An employee can only view his EBL by entering its number into the system.

Question No. 5. Is it possible to fake EBL?

It is difficult to fake an EBL, because it is signed by the digital signature of the medical institution and the doctor. Special secure communication channels are provided for its registration. Therefore, to fake it, you need to have special knowledge and skills that hackers possess, or enter into a criminal conspiracy with the doctor.

The introduction of EBL significantly simplifies the process of calculations and reimbursement of benefits for the social insurance fund, employers and workers.

The patient only needs to go to a medical institution for BC, as both the Social Insurance Fund and at work immediately become aware of this. When both the clinic and the employer's company connect to electronic information exchange, the employee decides independently which newsletter to take - regular or electronic.

The amendments made to the legislation do not set a clear goal of completely replacing BLs from paper to electronic ones. To make this possible, significant financial investments will be needed.

One click call

The technical ability to connect to the system for issuing virtual sick leave is provided by the FSS everywhere.

Employers gain access to electronic sick leave databases through the “Employer Personal Account” of the Social Insurance Fund. To make processing of electronic tax records more convenient, you can use accounting programs such as “1C: Salary and HR Management”, “Simplified 24/7” and others.:

• To connect to the ELN issuing system and work with it
• Medical institutions and the employer must have special software, log in to the Unified Identification and Authentication System (USIA), have an electronic signature, and enter into an agreement with the Social Insurance Fund on information interaction.

The patient must register on the government services website, and when applying for an electronic tax record, provide his passport and other data, SNILS and written consent to receive an electronic tax record. ESIA provides access different categories

1. users to information stored in government information systems and its protection.
2. select the option “Log in using electronic means”;
3. connect an electronic signature medium;
4. select a digital signature verification key certificate;

indicate the PIN code for access to the digital signature carrier and click the “OK” button. For successful authentication.

it is necessary that the SNILS of the individual is indicated in the certificate

If you encounter difficulties when registering with the Unified Identification and Autonomous Authorization, you can contact the technical support service of the Unified Portal of State and Municipal Services.

The data for calculating disability benefits in the ELN are confirmed by enhanced electronic signatures of competent persons: the chief accountant, the manager and the policyholder. It should be noted that.

electronic signature does not work without an installed crypto provider

Connecting an employer to the ENL system is not a right, but an obligation. According to the law, only the employee chooses to receive sick leave in electronic or paper form. These documents are identical in legal force. The employer is obliged to accept any sick leave.

For organizations, a procedure has been approved regulating the work with the electronic form of a document certifying incapacity for work. What to do if an employee brings an ELN, but the employer does not have technical feasibility accept electronic format sick leave? The employee’s actions are to go to a medical institution, where he will be given a paper version of the sick leave and bring it to the employer.

Instructions on how an employer can work with a sick leave certificate and how to send it to the Social Insurance Fund:

1. the employee and employer must be registered on the government services portal - www.gosuslugi.ru;
2. filling out the electronic registration form is carried out through an individual account on the website cabinets.fss.ru;
3. the first tab “Electronic certificates of incapacity for work” contains information about the full name. employee, SNILS number, sick leave number, date of issue, period of temporary disability, ELN status (“Benefit paid” or “Filled out by the policyholder”);
4. if there are errors in the ELN in the part that the medical institution fills out, then the employer must send the employee to the hospital for a new certificate of incapacity for work, after which the FSS will register a new ELN and cancel the ELN with errors, since it is impossible to submit a sheet with corrections;
5. in the “To be completed by the employer” tab, information on the calculation of disability benefits is indicated, signed by a qualified electronic signature and are sent to the FSS;
6. upon receipt of an error notification from the FSS, the data can be promptly corrected or additional documents can be sent.

Now that you already know what actions the employer takes to download and send a certificate of incapacity for work to the Social Insurance Fund, let's talk about the features of filling out the document and how HR officers and other company employees work with it.

Filling out the ENL is carried out by someone authorized by the employer executive , which means that employees of the HR department, labor organization department and wages, accountant, accountant and other persons.

The employer is obliged, within 5 working days after receiving the certificate of incapacity for work, to hand it over along with all necessary documents to calculate benefits in the Social Insurance Fund. The fund then has 10 days to calculate and make the payment.

In ELN, the accountant does not need to check that it is filled out correctly medical institution and establish its authenticity.

To process the electronic tax record, the accountant must:

1. install the necessary software or configure an accounting program to work with electronic tax records;
2. fill out the agreement form established by the FSS and send it to the appropriate department of the fund at the location of the organization;
3. create a digital signature to work in the Unified Integrated information system“Sotsstrakh” and check it on the FSS website;
4. gain access to an individual account;
5. fill out the employer's tab and calculate temporary disability benefits.

The rules for calculating benefits for temporary disability and the timing of their payment have not changed with the introduction of the ELI.

Employers are not required to print and store copies of the ENL.

The introduction of electronic certificates of incapacity for work for the employer minimized the risks of their forgery and accelerated and simplified the transfer of information to the Social Insurance Fund. The electronic version is good because it eliminates errors when filling out. There is no need to ensure its storage in paper form or restore the form in case of loss. The employee received additional features to control the calculation of benefits.

On July 1, 2017, the updated electronic sheet disability. From that moment on, the project ceased to be a pilot, and electronic sick leave became possible to issue in all regions and cities of Russia.

Why was electronic sick leave introduced?

Initially, the document was introduced to reduce the amount of paperwork and tedious trips for signatures and seals. And also reduce the number of errors when filling out and difficulties with closing sick leave. Well, to get rid of counterfeit forms, which were sometimes quite difficult to detect. According to statistics, from 3 to 5% of sick leaves are returned in damaged form every year, so the introduction of electronic sick leave began in 2016.

Electronic sick leave began to operate after the official publication of Federal Law No. 86-FZ dated May 1, 2017, which added an electronic sick leave format to the paper one. If the insured individual gives his consent, then an electronic certificate of incapacity for work will be generated in the automated information system controlled by the Social Insurance Fund.

Important! To start using electronic sick leave, you need to make changes to your accounting policy and add accounting for such sick leave, similar to paper ones.

What are the benefits of electronic sick leave:

• transparency and accessibility to track employee status;
• protection against theft and counterfeiting;
• prevention of fines to employers by the Social Insurance Fund for mistakes;
• no need to store strict reporting forms.

Ok, we want to connect electronic sick leave. How to do it?

You need to create a personal account on the FSS website. You also sign a document with the fund stating that you will have some kind of unified information space on sick leave. This document can be viewed and downloaded on the tax website in the section with standard forms.

The employer does not have to use the new type of sick leave and register a personal account; he has the right to accept paper forms. But when the clinic-employer exchange is already set up, the right to choose the type of sick leave passes to the employee.

By the way, medical organizations also have the right to choose - an electronic or paper sheet.

There are unusual situations. Let’s say a clinic works with electronic sick notes. The doctor asks the patient what certificate of incapacity he needs. The patient says: electronic. But his employer has not yet implemented such sick leave. This means you need a piece of paper. Therefore, the personnel officer must warn employees in advance about what type of sick leave to take.

Algorithm for electronic sick leave

What should an employer do when filling out sick leave? Follow these steps:

• receive from the employee his number of an electronic certificate of incapacity for work;
• request from the Social Insurance Fund data according to SNILS and the electronic sick leave number;
• fill out the sick leave with data from the Social Insurance Fund;
• sign the document with an electronic signature;
• send the updated sick leave back to the Social Insurance Fund;
• make calculations and pay benefits (if you have an offset sick leave payment system);
• enter data into the register for payment of benefits;
• sign the register with an electronic signature and transfer it to the Social Insurance Fund (if you have direct payments).

Important! Not every hospital can issue an electronic sick leave. You need to connect to a medical information system, and not all hospitals have done this yet.

Let's say the hospital is connected. After the medical institution closes the sick leave, the information will automatically be sent to the social insurance at the employee’s place of work. Upon discharge, the patient will receive his electronic certificate of incapacity number. This number must be taken to the accounting department. And the accountant will see all the information on sick leave in the system.

Personal accounts for electronic sick leave

There are only three of them - the office of the insured (patient), the office of the policyholder (the employer himself) and the office of the medical examiner. The FSS website describes in detail why they are needed and what you can do with them.

The policyholder's account allows you to:

• take data from the electronic sick leave if the medical organization has closed it;
• print them;
• enter data into sick notes.
• save sick leave in xml file format - this is necessary to upload the file to the ERP system or accounting program for generating and signing registers with subsequent sending to the Social Insurance Fund;
• view registers submitted to the FSS;
• find benefits from the Social Insurance Fund for direct payments;
• view the log of data transmitted by the employer to social security;
• save an xml file with errors in the registry and manuals that were discovered after checking.

The insured's account allows you to:

• search and view electronic certificates of incapacity for work;
• print them;
• see what amount of benefits has been accrued to you.

The office for medical and social protection gives the right to:

• view data from electronic certificates of incapacity for work by bureau specialists;
• enter and correct data from the ITU bureau, which can be used to supplement the information on electronic certificates of incapacity for work.

Electronic sick leave and convenient work with employees are available in the cloud service Kontur.Accounting. Get acquainted with the possibilities for free for 14 days: keep records, calculate salaries, report online and work in the service together with colleagues.

Federal law dated 01.05.2017 No. 86-FZ provides for the introduction of electronic certificates of incapacity for work (sick leave) from July 1, 2017. What will the procedure for registering and paying for electronic sick leave look like? What does an employer need to do to pay electronic sick leave benefits? What does an accountant need to know about the innovation? How and when were the fines determined for the employer’s inaction in switching to electronic sick leave? Let's figure it out.

Sick leave: introductory information

Medical licensed organizations (for example, clinics) issue workers individuals sickness certificates in case of loss of ability to work. Also, certificates of incapacity for work are issued to confirm the right to maternity leave, as well as for the period of caring for unhealthy family members (for example, children). Such leaves are usually called simply “sick leave”.

By general rule, the employee must present to the employer (company or individual entrepreneur) sick leave on the day you return to work. After all, it is with this document that he can justify his temporary absence from work (clause 1 of the Procedure approved by order of the Ministry of Health and Social Development of Russia dated June 29, 2011 No. 624n).

Sick leave certificates are the primary accounting documents. Therefore, store them for at least five years. This period is established by paragraph 1 of Article 29 of the Law of December 6, 2011 No. 402-FZ.

Employer actions before July 1, 2017

An employer who received a certificate of incapacity for work before July 1, 2017 is obliged to assign and pay the employee the benefit due to him. Or transfer the package of documents to the Social Insurance Fund division, if there is a pilot project in the region to pay benefits directly from the fund. That is, in any case, the employer must interact with certificates of incapacity for work in one way or another.

Having received the sick leave, the employer must fill out the “To be completed by the employer” section of the sick leave. This section is filled out in block capitals using a gel, capillary or fountain pen with black ink or using a printing device. Ballpoint pen You cannot fill out this section. In this case, all entries should not go beyond the boundaries of the cells.

The FSS of Russia may not compensate for the costs of benefits that were paid on an incorrectly issued sick leave (clause 4, part 1, article 4.2, part 5, article 13 of the Law of December 29, 2006 No. 255-FZ). In addition, problems will arise if an unscrupulous employee submits a fake sick leave certificate to the accounting department or human resources department.

What changes from July 1, 2017: introduction of electronic sick leave

In accordance with Federal Law No. 86-FZ dated May 1, 2017, medical organizations in all regions have the right (and must!) issue sick leave certificates electronically. As it will be?

From July 1, 2017, both formats of sick leave will be in effect: “paper” and electronic. The doctor of the medical organization will issue a sick leave certificate either in printed form or electronically with the consent of the employee. The electronic sick leave data will be entered into a special database of the Federal Social Insurance Fund of Russia. It will also be available to employers. The interaction diagram will look like this:

How employers can prepare

To work with electronic sick leave certificates, an organization will need a personal account at cabinets.fss.ru. In your personal account, you will be able to receive a notification about the receipt of an electronic sick leave and electronically fill out the “To be completed by the employer” section.

The policyholder’s personal electronic account performs the following functions:

• obtaining data from a new electronic certificate of incapacity for work (ELN), closed in a medical organization;
• viewing electronic certificates of incapacity for work, printing;
• entering the policyholder's information into existing electronic registration documents, incl. with more than 3 periods of incapacity;
• Export of ELN data into an xml file with the possibility of subsequent loading of this file into the policyholder’s software for creating and signing registers for sending to the Social Insurance Fund
• searching and viewing registers of certificates of incapacity for work submitted to the Social Insurance Fund;
• search and view benefits paid by the Social Insurance Fund as part of direct payments. The search is carried out by full name, SNILS and benefit status;
• viewing the log of data exchange between the Policyholder and the Social Insurance Fund, with the ability to save requests and received responses to an xml file
• viewing and uploading to an xml file (for further processing in the Policyholder’s software) a list of errors when checking the register and benefits;
• generation of requests to the Social Insurance Fund (regarding direct payments), with the ability to search by number, topic, status and date of the request submitted;
• viewing notices generated by the Social Insurance Fund employee when working with the register and benefits;
• submitting an application for an appointment with the regional office of the Social Insurance Fund (on the issue of consultations regarding direct payments).

At the same time, employers have the right not to open a personal account and not to connect to the electronic exchange of sick leave. But in this case, employees of such an insurer will only be able to receive “paper” certificates of incapacity for work. Electronic sick leave will not be available to them, since employees from the Social Insurance Fund will not find the policyholder in a single information database.

If the clinic and employer participate in an electronic exchange, the employee will be able to decide whether to receive a paper or electronic ballot.

Mandatory details of the electronic certificate of incapacity for work are, in particular, information containing the employee’s INN and SNILS, the name of the employing organization, information on average earnings for calculating benefits, doctors’ signatures, etc. If the certificate is issued for more than 15 days, then it is also necessary signatures of the chairman of the medical commission and the chief physician of the medical organization (clause 11 of the Procedure approved by order of the Ministry of Health and Social Development of Russia dated June 29, 2011 No. 624n).

Pros of electronic sick leave

Organizations and individual entrepreneurs do not have to connect to the electronic sick leave exchange system. There are no fines for the fact that the company has not switched to electronic sick leave. However, in our opinion, the transition to electronic sick leave from July 1, 2017 makes sense. An electronic sick leave is at least more convenient than a paper one. It is easier to fill out; you do not need to monitor the color of the ink, the size of the letters, the location of the seal, etc. Moreover, the Social Insurance Fund will not need to worry that the employee submitted a fake worksheet to the employer.
Please note that electronic sick leave certificates are being introduced based on the results of a pilot project. In 2015-2016, electronic sick leave was issued in the Tambov, Astrakhan, Belgorod and Samara regions, as well as in the Khabarovsk Territory, Tatarstan and Crimea. Along with electronic sheets medical workers doctors generated sick leave on paper. During this time, 150 organizations took part in the experiment, and half a million people received certificates of incapacity for work electronically. As a result, the experiment turned out to be successful.